Last Updated: May 26, 2025

1. Introduction

Welcome to GraphiSlides ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website and use our Google Workspace add-on, and tell you about your privacy rights and how the law protects you.

2. Data We Collect

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data includes first name, last name, username or similar identifier.
• Contact Data includes email address and telephone numbers.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Usage Data includes information about how you use our website and services.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
• Google User Data includes your Google account information (email address, profile information).

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.

Specific Use of Google User Data

We use Google user data specifically to:

• Authenticate your identity and provide access to our add-on features
• Provide customer support and troubleshoot technical issues
• Improve our service functionality and user experience
• Process subscription payments and manage your account

4. Data Sharing, Transfer, and Disclosure

We do not sell, rent, or trade your personal data, including Google user data, to third parties for their marketing purposes.

When We Share Google User Data

We may share your Google user data only in the following limited circumstances:

• Service Providers: We may share data with trusted third-party service providers who assist us in operating our service, such as:
  • Cloud hosting providers (for secure data storage and processing)
  • Payment processors (for subscription billing - only billing-related information)
  • Customer support platforms (only when you contact us for support)
  • Analytics services (only aggregated, non-personally identifiable data)
  These service providers are contractually bound to protect your data and use it only for the specific services they provide to us.
• Legal Requirements: We may disclose your data if required by law, court order, or government regulation, or to protect our rights, property, or safety, or that of others.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the new entity, subject to the same privacy protections.
• With Your Consent: We may share your data with third parties when you have given us explicit consent to do so.

Data We Do NOT Share

• We do not provide your personal information and Google user data to advertisers or marketing companies

International Data Transfers

Your data may be transferred to and processed in countries other than your own. When we transfer your data internationally, we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses approved by the European Commission
• Adequacy decisions by the European Commission
• Other legally recognized transfer mechanisms

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We use industry-standard security measures including:

• Encryption of data in transit and at rest
• Regular security audits and assessments
• Access controls and authentication mechanisms
• Secure development practices

6. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.

Specifically for Google user data:

• Account information is retained while your account is active and for a reasonable period after cancellation
• Usage data may be retained in aggregated, anonymized form for service improvement purposes

7. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Right to withdraw consent.

Exercising Your Rights

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within 30 days.

8. Google API Services User Data Policy Compliance

GraphiSlides' use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

We commit to:

• Only requesting access to Google user data that is necessary for our service to function
• Using Google user data only for the purposes disclosed in this privacy policy
• Not transferring Google user data to third parties except as disclosed in this policy
• Not using Google user data for serving advertisements
• Not allowing humans to read Google user data unless required for security purposes, compliance with applicable law, or with your explicit consent

9. Changes to the Privacy Policy

We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last Updated" date at the top of this privacy policy. For material changes, we will also notify you via email.

10. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at: